Creating documents

Documents customization

All documents generated in ITGallery comes with a default template.

This templates has a clean and simple layout and automatically includes your gallery logo, allowing you to quickly generate professional documents without any additional setup.

However, if you need documents that better match your gallery’s branding or specific presentation requirements, ITGallery also offers a document customization service. With this customization, we can adapt the documents to your needs, including:

• Fonts
• Text sizes
• Layout and structure
• Images
• Visual style aligned with your gallery identity

This service is included in the Unlimited license and available as an additional service for Premium and Professional licenses.

If you would like to customize your documents please contact our support team for a quotation at: support@itgalleryapp.com

Export to PDF/Word

Type of exportable documents:

1. Fact sheet: visual document in which an artwork is presented per page with its most relevant information: image(s), artist, title, year, technique, dimension units, prices optional)and notes. Also known as 'Artwork dossier'*
2. List: document in which artworks are presented in a list form (max. 5 artworks/page) with its most relevant information: image (s), artist, title, year, technique, dimension units, prices (optional) and notes*
3. Table: document in which artworks are presented in a table form (with or without images) with their most relevant information: ID, artist, title, technique, year, dimension units, status and location (optional) and notes**

*Remember that for the notes associated with the artwork to appear, you need to complete the field 'PDF notes' in the artwork file.

**Tip: use it when you want to get price lists or keep track of your inventory.

How can I export documents of my artworks?

Artworks > List > Select the artwork/artworks /by clicking on the white box) > Export > Export to PDF/Word

Can I choose my artworks' order of appearance in my exportable documents?

Yes, you can choose the order in which artworks appear in the generated documents.

In the Artworks list, simply drag and drop the artworks with your mouse until you reach the desired order.

The generated document will follow this same order.

Print labels

ITGallery allows you to easily create and print the labels of those artworks you want to.

For doing so:

Steps

1. Under the 'Artworks' module, in 'List', select the artwork or artworks whose labels you want to print (by checking the white boxes)
2. Click on the 'Export' button, located in the upper right corner of the screen and select 'Print labels'
3. Fill the form with the information regarding the labels

   • Choose from the following list of sizes:

     -  APLI-01279 (2x4 I 105x74mm)

     -  APLI-01287 (2x8 I 105x35mm)

     -  APLI-01795 (2x7 I 105x42.4mm)

     -  AVERY 5163 (2x5)

     -  AVERY 5660 (1"x2-5/8")

     -  AVERY 3652 (70mm x 42.3mm)

     -  AVERY 3474 (3x8 I 70mm x 37mm)

   • If it is an artwork with editions, you can select the ones you want
4. Lastly, click on 'Print' for generating the PDF document.

Tip: select the 'Show QR code' option to share information about artwork with your audience instantly, or to identify more easily the packed works when making a shipment or when they are received in the gallery.

Certificate of authenticity and delivery note

ITGallery allows you to generate and print in just a few clicks the artworks' certificates of authenticity as well as their delivery notes.

For doing so: Artworks > List > Select artwork(s)(checking the white box) > Export > Certificate of authenticity/Delivery note